US Travel to Cuba


US citizens have attended conferences and professional meetings in Cuba for many years.

Under President Obama, travel restrictions between the United States and Cuba were lifted. Under this change, family visits, US citizens travelling on official business of the U.S. government, foreign governments, and certain intergovernmental organizations; journalists travelling for work and US citizens travelling for professional research and professional meetings and educational activities were no longer required to apply for a license to travel to Cuba.

Click here for full announcement.

Current situation

On June 16, 2017, President Trump updated the US-Cuba travel policy. Full details are here.

Under the new policy, US citizens engaging in professional meetings are still permitted to travel to Cuba.  Appropriate receipts and documentation will be provided to all conference participants including the required daily schedule of conference workshops and conference-related tours.

At this time it is not legal for non-professional spouses or family members or friends to accompany a US citizen conference attendee. For US citizens, travel to Cuba for tourism remains prohibited. For the most up-to-date information, please click here

Pre-conference and Main Conference (January 29 - 30, 2018; January 31 – February 2, 2018)


All fees are in $US currency. Please see the registration page for more details.

Translation Services

All sessions will be translated except where noted. All large sessions including morning program will have simultaneous translation (by headphone).

Other sessions will have sequential translation


A full breakfast is included at all hotels (so be sure to eat before going to the conference centre)

Hot lunches in the convention centre dining hall are included in your pre-conference and/or conference registration.

In addition, there are snack bars at the convention centre.

Travel to tours and special events

Tours will depart from the convention centre and conference hotels

Thursday and Friday night programs: buses to downtown locations are included in ticket cost


Casual or business casual


Handouts will not be provided at the conference or post conference. They will be available online in mid January. PLEASE PRINT THEM OUT AHEAD OF TIME. Handout printing services will not be available at the conference or post conference.


Before the conference you will receive your badge. You will receive a badge holder at the conference.


Complete information about volunteering at this workshop will be available soon.

Preparing for the conference

The link from Visit Cuba will give you some travel tips regarding Money, Packing and Tipping in the country.

Regularly scheduled flights from the US to Havana are available.

Early booking of your travel arrangements is recommended.

Passport: A valid passport is required. The passport must be valid for at least one month beyond the date of your expected departure from Cuba.

Visa (tourist card): These are generally provided by airlines (complimentary or approximately $50. Please check your airline)


Cuban convertible currency is pegged to the US dollar and can be purchased upon arrival at the airport or at hotels and at the convention centre. There is a 10% surcharge for exchanging American dollars.

Getting to the conference centre and Havana

From the airport: Taxis will range from 25-35 CUC

Most conference-recommended hotels are within a 5 to 10 minute drive.

Taxi service is best way to get to conference. Public transportation is not easily available or possible.


Round trips available to Havana from many US and Canadian cities.

Conference hotel and convention centre located less than 30 minutes from Havana airport.

Please see our travel page for more details.


Travelers interested in getting travel insurance can go online, select and book the applicable service they want to pay for.

Allianz Travel Insurance
Agency ID (ACCAM NUMBER) : F031799

Travel Guard
Agency ID: 45720334 TSIUSA

Trip Assure (was MH Ross)
Agency ID: XTSC0605TX


Our recommended hotels, with the exception of the hotel Capri, are located near the convention center and have preferential rates in US dollars. This is on a first come, first serve basis. Please see our accommodations page for more details.

Post-Conference Trainings at Meliá Varadero

The Meliá Varadero is a five star property in Cuba's largest hotel/resort area, about two hours from Havana.

This is an all-inclusive (all meals and drinks) hotel on the beach with excellent facilities including meeting rooms for the post-conference sessions. Click here to learn more.

Getting there
The Meliá Varadero is about 100 miles/160 kms (about two hours) from Havana. Buses departing from the Convention Centre and conference hotels will be available to take you to the Meliá Varadero in the morning on Saturday, February 3. The bus trip will cost 25 CUC.

The Hotel

All rooms are in an upscale atrium-style hotel with balconies and in close proximity to the dining hall and workshop rooms. All food and drinks (including alcoholic beverages) are included. The resort features a wide variety of restaurants specializing in international cuisines and styles including: buffet, barbecue, Tex-Mex, Japanese and, of course, Cuban. The hotel has many amenities and activities.

Dress is casual.

The two post conference workshops will offer afternoon (3:00 p.m.-5:00 p.m.) programs in compliance with US travel regulations.

Not staying at the Meliá Varadero?

A feature of this week is staying at a beautiful hotel with great facilities and everything including all meals and drinks included, and hanging out with a great group of people who will be attending. Our meeting rooms are in the main building close to the large breakfast buffet.

Participants staying elsewhere will pay 65 CUC (about US$65) per day for admittance to the hotel. This includes, using all hotel facilities including lunch, pools, beach, snacks, drinks through 6:00PM.

Cancellation Policy

Please see our full cancellation please click here

If you have any questions regarding the conference, please contact Deirdra Watson, conference manager, at